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Privacy Policy

A legal disclaimer

Last Updated: November 24, 2025

Diotima Works (“Diotima Works,” “we,” “our,” or “us”) provides leadership, advisory, and coaching services for adult professionals. We are committed to protecting the privacy of individuals who interact with us through our website, email communications, programs, and services (collectively, the “Services”).

This Privacy Policy explains how we handle personal information. It is intended to meet the requirements of applicable data-protection laws, including the EU/UK General Data Protection Regulation (“GDPR”) and the California Consumer Privacy Act, as amended (“CCPA/CPRA”).

If you have questions, you can contact us at info@diotimaworks.com.

 

1. Information We Collect

 

We collect only the information needed to operate our business and communicate with you. This may include:

  • Contact information, such as your name, email address, phone number, job title, and organization.

  • Professional information, such as your role, interests, or information relevant to a consulting or coaching engagement.

  • Communications, including messages you send to us, forms you submit, or content you provide during scheduling, inquiries, or program participation.

  • Technical information, such as general website usage patterns, browser type, or device information. We may use common online tools to understand how our website is accessed and used (e.g., analytics), but we do not commit to any specific provider in this Policy.

You choose whether to provide information to us. Some details may be necessary to receive the Services.

 

2. How We Use Information

 

We use personal information for the following purposes:

  • To provide and manage our Services, including coaching, consulting, workshops, retreats, and related activities.

  • To communicate with you, respond to inquiries, and send updates about our Services.

  • To improve our offerings, understand general usage patterns, and maintain the performance and security of our website.

  • To meet legal, regulatory, or contractual obligations.

  • For marketing, such as sending articles or event invitations. You may opt out at any time.

Legal Basis for Processing (GDPR) If you are in the EU/EEA or UK, we rely on the following legal bases to process your data:

  • Contractual Necessity: To fulfill our obligations to you when you engage us for Services.

  • Legitimate Interests: To operate our business, ensure security, maintain relationships, and improve our offerings, where these interests are not overridden by your rights and freedoms.

  • Consent: Where you have explicitly provided it (e.g., for certain marketing communications or sensitive data).

We do not make automated decisions that produce legal or similarly significant effects.

 

3. How We Share Information

 

We do not sell personal information.

We do not share personal information for cross-context behavioral advertising. We may disclose information in the following limited circumstances:

  • Service providers who support our operations (e.g., secure hosting, analytics providers, email and scheduling tools). These providers process information on our behalf and only according to our instructions.

  • Clients, if your employer or another organization engages us to provide Services that involve you (e.g., leadership programs, workshops).

  • Legal or regulatory reasons, when required to comply with law, enforce agreements, or protect rights.

  • Business transfers, in the event of a merger or similar transaction.

Confidentiality Note: Coaching and consulting conversations are treated as strictly confidential. We do not disclose session content except as required by law (e.g., imminent risk of harm) or as agreed within a specific engagement.

 

4. International Data Transfers

 

We may process information in countries outside your own. When transferring personal data from the EU/EEA or UK, we use legally recognized safeguards such as Standard Contractual Clauses or other permitted mechanisms.

 

5. Data Retention

 

We retain personal information only as long as necessary for the purposes described in this Policy, including to:

  • Provide our Services;

  • Maintain business records;

  • Meet legal and regulatory requirements.

Where appropriate, we may anonymize information so it can no longer identify you, and we may use such data for analysis or research indefinitely.

 

6. Your Rights

 

EU/EEA and UK If you are in the EU/EEA or UK, you may have the right to:

  • Access the personal information we hold about you;

  • Request correction or deletion;

  • Restrict or object to certain processing;

  • Withdraw consent where we rely on it;

  • Receive your data in a portable format;

  • Lodge a complaint with your supervisory authority.

California If you are a California resident, you may have the right to:

  • Know what personal information we collect and how we use it;

  • Request deletion of personal information, subject to legal exceptions;

  • Request correction;

  • Opt out of the sale or sharing of personal information for cross-context behavioral advertising (we do not sell or share);

  • Be free from discrimination for exercising your rights.

To exercise any of these rights, contact us at info@diotimaworks.com. We may request information to verify your identity before responding.

 

7. Cookies and Online Tools

 

Our website may use cookies or similar technologies to support site functionality, maintain security, and analyze traffic (analytics). Where required by law, we will request your consent before placing non-essential cookies. You may adjust your browser settings to manage or block cookies.

 

8. Children’s Privacy

 

Our Services are not directed to children and are intended for adult professionals. We do not knowingly collect personal information from individuals under 18. If you believe we have information relating to a minor, contact us and we will delete it.

 

9. Security

 

We use reasonable technical and organizational measures to protect personal information against unauthorized access, loss, or misuse. No system is completely secure, but we work to maintain security appropriate to the sensitivity of the data we handle.

 

10. Changes to This Policy

 

We may update this Privacy Policy as our practices or legal requirements evolve. The “Last Updated” date indicates when changes were made. Continued use of the Services after an update constitutes acceptance of the revised Policy.

 

11. How to Contact Us

 

For questions, requests, or concerns about this Policy or our privacy practices, contact:

Diotima Works PO Box 202 Colebrook, CT 06021 Email: info@diotimaworks.com

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